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 wedotranslation Translations Rates and Fees  [Request a free quote or more information on any product or serviceToll Free: 1-888-722-3515


Translation – Sliding Scale Per Submission
All rates and fees are in Canadian Dollars (CAD). Taxes may apply1

  Less than 1 000 words


  1 000 - 2 000 words


  2 001 - 5 000 words


  5 001 - 10 000 words


  Over 10 000 words


  "Rush" job surcharge

  call for a quote 2

  "Technical Complexity"

  call for a quote 2


  $65.00 per hour


  (Work not translated by CILFO Translations)

  $55.00 per hour 3

  Certified Translation

  Minimum Fee (includes Certification fee)

  $150.00 min. fee

  Certification (re Certified Work)

  $25.00 fee

  Document Copies

  (5 page max. Call for quote on larger docs.)

  $25.00 per copy

  Translator Standby Fee

  call for a quote

  Pre-purchase Word Blocks

  (5000 word or 10000 word blocks available)

  call for a quote

  Word Processing

  $55.00 per hour

  Graphic Design / Desktop Publishing

  $85.00 per hour

  Digital Printing

  call for a quote

  Data entry


  Minimum Charge


Note 1: Taxes apply on all Canadian orders and vary according to jurisdiction (GST or HST). See current tax rates by provincial and territorial jurisdiction in the table below. Orders placed by US clients who do not have a residence or established business address in Canada are typically not subject to taxes. First-time clients are required to complete HST exemption claim forms in order to avoid being subject to Canadian taxes. Downloadable HST exemption claim form is available in MSWord format or .pdf format.

2013 Rate

Provincial Web Sites

BC 12% HST(a) 7%(a) BC Consumer Taxes
BC Harmonized Sales Tax
AB 5% GST n/a  
SK 5% GST 5% Saskatchewan Provincial Sales Tax
MB 5% GST 7% Manitoba Retail Sales Tax
ON 13% HST n/a(b) Ontario Retail Sales Tax
QC 5% GST 9.975%(c) Quebec QST and GST - for businesses
Quebec QST and GST - for individuals
NL 13% HST n/a  
NS 15% HST n/a  
NB 13% HST n/a  
PE 5% GST 10%(d) Prince Edward Island Revenue Tax
NT 5% GST n/a  
NU 5% GST n/a  
YT 5% GST n/a  
(a) The HST in BC was overturned in a 2011 referendum. Accordingly, BC will return to a 7% PST plus 5% GST regime on April 1, 2013. BC still has some sales taxes, such as the tax on designated property (vehicles, boats and aircraft). See the link above to BC Consumer Taxes for more information. For more info, see (Return to PST).

(b) Ontario still has retail sales tax on insurance and on private sales of used motor vehicles. See the link to Ontario Retail Sales Tax for more information.

(c) Effective January 1, 2013, the QST rate is 9.975%, but it is no longer charged on GST (as was the case in the past). The effect is that there is no change to the total tax.

(d) The sales tax in PE is applied to the total of the selling price plus the GST. Prince Edward Island is entering into formal negotiations with the federal government to implement a harmonized sales tax (HST), effective April 1, 2013. The combined HST rate will be 14%.

Note on GST and HST: As an Ontario-based incorporated entity and registrant for sales tax purposes, wedotranslation inc. adds the GST only to invoices issued to clients in provinces where there is no HST regime in place (i.e. GST only applies to clients located in AB, SK, MB, QC, PE, NT, NY and YT).

Note 2: Translation is quoted and billed according to the technical complexity and/or difficulty of the subject matter, the higher of the word count between the source and target languages (highest volume of words), source and target languages (i.e. language pair), type of document and file format, language resource availability, as well as formatting and deadline requirements. Word counts are not aggregated over multiple assignments submitted at different times; in other words, word count rates are applied on the basis of the total word count of documents submitted together at the same time. Please contact the wedotranslation Coordinator for a quote.

Note 3: Proofreading included in per word rate when wedotranslation has done the translation.

Note 4: The word rate is applied to the higher of the word count between the source and target languages.

Note 5: All project quotes and services rendered are subject to the terms & conditions of wedotranslation inc's Business Terms of Service. Quotes are subject to resource availability on the date they are issued. Accordingly, quotes become stale dated after two business days have elapsed and are subject to re-confirmation if order confirmation is delayed beyond the the stale date.

Requesting a Free Quote

Please note: You MUST supply us with your document(s) in order to receive a detailed quote. Please provide information about the language pair (i.e. source and target languages).
The ideal format for document submissions is in a format that we can edit: MSWord (.doc or docx); Adobe Acrobat (pdf); Power Point (.ppt); MSExcel (.xls).
If you are seeking a quote for certified translation, please let us know where you are located (city) and zip/postal code so that we may quote you the shipping & handling fees.
If you are submitting large files for our assessment (i.e. greater than 20MB), please contact us via e-mail for FTP upload service.

Translation Turnaround

1 000 words – 1-2 days
10 000 words – 5-8 days

Payment Terms

All payment terms for first-time (new) clients are established on a case-by-case basis. Generally, our payment terms are as follows:
  • Projects $200.00 or less (New Clients): Full payment is required upfront.
  • Projects over $200.00 (New Clients): We require a 50% deposit upfront and the outstanding balance must be paid within 30 days of the date of issue on the invoice. All certified translation assignments must be paid in full prior to delivery of finalized translation, i.e. after draft is approved by the client.
  • Government and regular clients: Please call our office to discuss payment terms. Generally, all invoices are Net 30 days.
  • Cancellation: Projects are subject to a minimum administration fee of $75.00 plus any processing/handling and/or translation work that has been performed.
  • Changes: If changes to the text are required once a translation project is underway, the text that has been translated will be added to the word count of the updated document.

Contact Information

Telephone: 613-722-3515

Toll Free: 1-888-722-3515

Fax: 613-221-9511

E-mail: service[at-sign]

All translations are NOT created equal

All rates listed apply to the majority of English ↔ French, English ↔ Spanish and French ↔ Spanish assignments. The same rates may or may not apply to other language pairs. Language resources for some languages may be difficult to source and, in such circumstances, premium rates may apply. Please call Toll Free 1-888-722-3515 (or e-mail) to discuss your specific requirements.

A Note on Translation Rates:

The translation sector is not immune to the supply and demand dynamics of the marketplace. In that context, our standard or posted rates should be viewed as a guide.

Also, not all translators are created equal. As a translation agency we do our best to place translation assignments with the best available resource(s). Competent resources for some languages or technical topics are more difficult to source than others. (Tight deadline requirements may also be a significant cost element under such circumstances.)

As an example, there are only two resources listed in our database that qualify to certify Japanese to English document translations. Moreover, these resources may not necessarily be available on short notice. When they are available, the costs quoted to us may be high – in fact, way higher than our posted rates.

It's important to keep in mind that premium rates may also apply based on technical difficulty, urgency, and file type (since file formatting may be required).

Finally, we do want your business and we will quote you a competitive price to get it. But, we will not compromise our quality standards to get business (see below: Where to Find Cheap Translation).

To secure a CERTIFIED TRANSLATION follow these steps:

Step 1: Send your documents and information

Go to our Request a Quote page and attach the document(s). The ideal format for document submissions is in a format that we can edit: MSWord (.doc or docx); Adobe Acrobat (pdf); Power Point (.ppt); MSExcel (.xls).

You may e-mail us the documents to expedite a response (send your e-mail to service[at-sign] along with your file(s).

You may also fax us the document(s) to be translated (Fax: 613-221-9511).

Be sure to include your full contact information (name, phone number, mailing address with zip code or postal code, e-mail address). We will respond by e-mail or phone within 24 hours with a quote.

Step 2: Payment

Once you have reviewed and accepted the price we have quoted and you have confirmed that you want us to proceed with the translation assignment we will confirm receipt of your service order via e-mail and will include an invoice for the amount quoted in .pdf format.

Before we begin the translation, we require that you call us with your payment information: Our methods of payment are VISA, MasterCard or e-mail money transfers through RBC, TD, Scotia bank, CIBC or BMO. All certified translation orders must be pre-paid in full before we begin the translation.

Step 3: Translation and Delivery

Our process for certified translations is to provide you with a draft of the translated document(s) via e-mail for your review and approval. Once you have approved the translation and we have received your confirmation via e-mail that we can print and certify the documents, the translator would then affix his/her stamp to the translated document(s), following which we would have the certified translation sent to you via courier. A courier service tracking number would be provided to you.

Within Canada, courier service is via Purolator express envelope, usually next day delivery, i.e. one business day. (Other courier services also available.) Shipping & handling costs will vary depending upon delivery address and service time frame requested. Please provide your postal/zip code to secure a precise quote for shipping & handling fees.

Certified Translation and Notarized Translation De-Mystified:

Certification: A certified translation usually consists of a certification stamp (seal) along with a statement/declaration signed by the translator, attesting that the translator believes the target-language text to be an accurate and complete translation of the original-language text. Typically, the translator would affix their stamp on the hard copy (paper copy) of the translation. The certified translation is performed by a translator whose qualification is certified by a certificate issued by a provincial association such as the Association of Translators and Interpreters of Ontario (ATIO). The individual or organization requesting the certified translation can contact the association to verify the translator's credentials.

Notarization: A sworn affidavit may be required if the organization requires the translator's declaration or statement to be witnessed and sealed by an official such as a Notary Public or Commissioner of oaths. The Notary Public or Commissioner would verify the identity of the translator, satisfy herself / himself of the genuineness of the signature, and administer an oath or solemn affirmation. The Notary Public or Commissioner of oaths is not attesting to the accuracy of the translation. The organization to whom you are submitting the translation will inform you as to whether or not a sworn affidavit in addition to the certified translation is required.

Please refer to our FAQs in the right-hand column of this page or browse through our certified translation glossary for in-depth information.

Types of documents requiring translation certification:

The types of documents can vary widely and may include: Birth Certificates; Marriage Certificates; Divorce Decree Papers; Death Certificates; Diplomas; Academic Transcripts and Certificates; Official Identity Documents (Birth Certificate, Driver's License, Passport Pages, Baptismal Certificates, etc.); Work Records; Pension Papers; Proof of Income Documentation and/or Tax Returns; Private Correspondence and References; Special Authorizations (Child Adoption Paperwork, Parental Consent to Travel for a Child who is a Minor); Legal Documents (Power of Attorney, Contracts, Agreements, etc.)

Whatever the nature of the documents, they will be safe in our care. Full Privacy and Absolute Confidentiality is assured.


Canadian Evaluation Society

Many of our translations contain evaluation specific terminology and technical language. CILFO always maintains the integrity of the original message with accuracy and eloquence.

Frequently Asked Translation Questions

 What is a certified translation?

 What is a notarized translation?

 What is an official translation?

 What is an Apostille?

 What is a technical document for translation purposes?

 What if there's a problem? What is your service approach?

 What are your business terms of service?

 Do you have errors & omissions insurance coverage?

 Where is your main office located?

 What is website optimization?

 What is website localization?

 What are "long tail" keywords and why are they important in website translation SEO?

 What is search engine optimization (SEO)?

 Tell me more about Chinese...

 Tell me more about French...

Confidentiality & Non-Disclosure Policy: " no time [shall we] disclose to any Third Party any information contained in the Client's original documents or translations thereof, without the express authorization of the Client."

Quality Translation Buying Guide: Useful tips for the buyers of translation services

Translation Myths: Common myths and misconceptions about translation and a quick guide to translation project management

Certified Translation Glossary: Common terms and expressions that frequently arise in the context of certified translation assignments are defined in this glossary.

TRANSLATION TIPS: View all of the translation tips for the buyers and sellers of translation services listed on the CILFO Translations website

CILFO Translations

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Translation Classifieds

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Where to Find Cheap Translation

You can go to websites like Babelfish, Trados, WorldLingo, Google and get your text translation for free. There is a great list (with links) of these online translation tools on the Translation Classifieds website.

If you need something a bit more sophisticated, there are plenty of software programs available to translate text right from your desktop that will render "good enough" results: linguatec, SYSTRAN, @promt, to name but a few. All of these software applications have strengths and weaknesses.

You will find links, product reviews and ordering information to all of these resources on the Free Translation Classifieds website. You can also view reports and links on the site to an assortment of commentaries on the oftentimes hilarious, but sometimes tragic, results that machine translations (as they are known in the industry) can generate.

Related Item in Translation Classifieds Listings:

Cheap translations good. Isn't they?
©Copyright 2008 wedotranslation inc. dba CILFO Translations — — — — All Rights Reserved.  Call Toll Free:1-888-722-3515